| | Four Months Before |
| | Choose a move coordinator |
| | Set a budget for the move |
| | Decide what improvements you need |
| | Select new office location |
| | Order new fax and phone numbers |
| | Choose real estate and building managers and meet with them |
| | Order new address labels |
| | Two Months Before |
| | Think about the date of move |
| | Decide whether you will use a mover or move yourself |
| | If you decide on a mover, learn the prices and schedules of several moving companies |
| | If you will move by yourself, learn the prices of several truck rental companies |
| | Make a list of inventory |
| | Declare existing damages of your inventory |
| | Work out the a floor plan of new office |
| | Plan office space |
| | Decide what rooms are more convenient for each department, how to place the furniture and appliance, etc. |
| | Plan moving schedule |
| | Discuss the insurance during the move with your agent |
| | Prepare the move schedules and instructions for your staff |
| | Order Internet access and additional phone lines for a new office |
| | Order new furniture if required |
| | One Month Before |
| | Inform any customers and other clients about the change of address |
| | Order video surveillance system |
| | Change the address on your web site |
| | Order keys and access cards for new office |
| | Update post cards, checks and other financial records |
| | Order coffee service for a new office |
| | Subscribe to the papers in a new location |
| | Arrange the storage of the papers |
| | Prepare cartons, moving crates and other packing materials |
| | Order new stationery and utilities |
| | Pack up some of things that are not in use till the move |
| | Tag packed things and send them to a new location |
| | Check the requirements of any move permits |
| | Arrange disconnection of all utilities in old office and their connection in a new one |
| | Two Weeks Before |
| | Arrange cleaning and carpeting if required in a new office |
| | Make and distribute a contact list to find each employee at the day of the move |
| | Distribute the plan of the move to all employees |
| | Arrange the elevator and loading dock on the day of the move |
| | Cancel papers delivery |
| | Send the information about changing your address to all who will need it |
| | Pack a travel kit if you move to other state |
| | Return borrowed things and remember the creditors about your move |
| | Assign the person to be-site while moving |
| | Make a list of employees who will be and not be present during the move |
| | Assign somebody to pack things of absent people |
| | Distribute new keys and cards |
| | Avoid important meetings on the date of the move |
| | One Day Before |
| | Empty your safe-deposit box |
| | Prepare cash for the movers |
| | Mark those boxes that will be required first |
| | Separate things that won't be moved on the truck |
| | Prepare the equipment for the move |
| | Transfer bank accounts |
| | Settle accounts on the old place |
| | Defrost refrigerator |
| | Pack and label all things |
| | Confirm all reservations and schedule |
| | A Day of the Move |
| | Clean an old office |
| | Supervise loading and then unloading |
| | Collect old keys and cards |
| | Arrange food for everybody helping to move |
| | Check unpacked things with your inventory list |
| | Move plants |
| | Celebrate this event with the welcome breakfast |
| | Put everything into place |
| | Check if all equipment is working |